PVG Pal handles your entire safeguarding operation — PVG applications, policies, procedures, references, incident recording, training, audit preparation, and reporting. One platform replaces the spreadsheet, the filing cabinet, and the panic before every inspection.
No credit card required · 14-day free trial · Cancel anytime
One product — adapts automatically to your organisation type
Since July 2025, failing to carry out proper PVG checks is a criminal offence. Coordinators can now face prosecution, not just a stern letter. The scope of who needs a PVG has expanded. And from April 2026, lifetime membership ends — every volunteer faces 5-year renewals. Coordinators manage all of this with spreadsheets and hope.
But PVG tracking is only half the battle. Most coordinators are also responsible for safeguarding policies, procedures, reference checks, incident recording, and training — with no system to manage any of it. When the auditor arrives, it's days of frantic file-gathering and last-minute paperwork.
Your job has gone from important to legally non-negotiable. PVG Pal is here to help — making compliance seamless so you can focus on safeguarding rather than paperwork.
The PVG scheme landscape has shifted significantly in the past year. If you're still managing compliance the old way, you're exposed.
The mandatory scope of the PVG scheme expanded, bringing more roles and organisations into the requirement net. Trustees, committee members, and new role types now need PVG clearance.
Criminal offences were introduced for organisations that fail to carry out proper PVG checks — coordinators can now face prosecution, not just civil penalties. At the same time, more roles were brought into the regulated activity net, widening who needs a PVG.
Lifetime PVG membership ends. Every scheme member now faces five-year renewals, meaning coordinators need to manage an ongoing compliance calendar — not a one-time check.
Your role just became legally critical. We're here to help.
Start Your Free TrialPVG Pal tracks every deadline, every renewal, every requirement — so you don't have to.
Whether you're migrating from a spreadsheet or starting fresh — here's how it works.
Already have a register? Upload your spreadsheet, Word doc, or PDF — our AI extracts your volunteers automatically. Starting fresh? Add volunteers one by one with Quick Add — name, role, done.
PVG Pal shows you each volunteer — name, role, PVG details. Confirm, correct, or skip. Nothing happens without your say-so.
Send each volunteer a QR code or link. They download the free app and their PVG wallet is set up instantly — deadlines, reminders, everything.
Your dashboard tracks PVG status, training, references, incident logs, and document compliance. When audit day comes, PVG Pal auto-fills your checklist — 20 of 22 questions answered before you lift a pen.
No credit card · No commitment · 14 days free
See every volunteer's status at a glance. Traffic-light compliance by group — including PVG status, documents, references, and training. No more spreadsheets.
Your governing body already has safeguarding documents. PVG Pal imports them, adds your local details, and gives you a complete personalised document set with a pre-loaded audit checklist — most questions auto-answered from your data. No governing body? Our AI builds policies from scratch in minutes.
Upload your existing register — spreadsheet, Word doc, even a PDF. Our AI reads it and sets up your volunteers automatically. Migration in minutes.
Every volunteer carries their PVG details, deadlines, and share guide in their pocket. Plus a Need to Know safeguarding card — emergency contacts, key rules, and training status, always one tap away. Free forever.
Photography, residentials, data sharing — send consent requests to parents via email, SMS, or WhatsApp. Full audit trail.
Every PVG application has ticking clocks — 14 days to complete the Disclosure Scotland link, 14 days to share the certificate, and now 5-year renewals. Miss one and the whole process restarts. PVG Pal tracks every deadline and nudges before time runs out.
Do all your volunteers need first aid training? Instructor qualifications? PVG Pal makes it easy — volunteers just forward photos, emails, or even WhatsApp messages of their certificates and our AI pulls out the relevant data automatically. Expiry dates, issuing bodies, qualification details — all updated in their wallet and on your dashboard. No more chasing paperwork.
Your compliance register auto-populates from live data. One tap generates a professional safeguarding report for your committee or board — compliance summary, training status, upcoming renewals. Export as Excel or PDF. Replaces 30 minutes of manual work.
"Does our tea lady need a PVG?" "What about the parent who drives the minibus?" Plain-English answers to real questions, instantly.
If something happens, record it properly. Secure, encrypted incident recording with full audit trail. Your auditor sees that a system exists — never the details.
Track volunteer supervision, safeguarding panel membership, and governance actions. Prove you're not just compliant — you're actively managing safeguarding.
Here's what PVG Pal looks like for coordinators and volunteers.
Your entire volunteer team at a glance. See who's cleared, who's pending, and who needs a nudge — all from one screen. Compliance score, group breakdowns, and urgent actions front and centre.
Every volunteer carries their PVG details, deadlines, and linked organisations in their pocket. Free forever.
Deadline reminders, nudges from your coordinator, and clearance confirmations — all in one place. Nothing gets missed.
Other tools track PVG applications. PVG Pal runs your entire safeguarding operation.
PVG Pal knows what your governing body requires. We pull their official safeguarding documents, add your local details, and give you a complete set of policies personalised to your organisation — in minutes, not weeks.
Choose from 48 Scottish governing bodies — churches, sports, youth organisations, and charities.
Answer a few quick questions — your coordinator, backup contact, activities, and premises. That's it.
Your complete safeguarding document set is generated, personalised, and ready for your committee to adopt.
Churches
Church of Scotland
Catholic Church (SCSSA)
Scottish Episcopal
Free Church
Baptist Union
Methodist Church
+ 2 more
Sport
Scottish Rugby
Scottish FA / SYFA
Scottish Swimming
Scottish Gymnastics
Netball Scotland
RYA Scotland
+ 19 more SGBs
Youth
Scouts Scotland
Girlguiding
Boys' Brigade
Girls' Brigade
Duke of Edinburgh
MOD Cadets
Charities
SCVO members
OSCR-registered
Care Inspectorate
Volunteer Scotland
Any voluntary org
AI builds your policy
Volunteer app is always free. Switch or cancel anytime.
