PVG Pal handles your entire safeguarding operation — PVG applications, policies, procedures, references, incident recording, training, audit preparation, and reporting. One platform replaces the spreadsheet, the filing cabinet, and the panic before every inspection.
No credit card required · 14-day free trial · Cancel anytime
One product — adapts automatically to your organisation type
From April 2026, lifetime PVG membership ends. Every volunteer faces 5-year renewals. Certificates must now be actively shared within 14 days or the organisation can't proceed. Coordinators manage this with spreadsheets and hope.
But PVG tracking is only half the battle. Most coordinators are also responsible for safeguarding policies, procedures, reference checks, incident recording, and training — with no system to manage any of it. When the auditor arrives, it's days of frantic file-gathering and last-minute paperwork.
PVG Pal fixes both problems — the PVG tracking and the wider safeguarding compliance — in one place.
Whether you're migrating from a spreadsheet or starting fresh — here's how it works.
Already have a register? Upload your spreadsheet, Word doc, or PDF — our AI extracts your volunteers automatically. Starting fresh? Add volunteers one by one with Quick Add — name, role, done.
PVG Pal shows you each volunteer — name, role, PVG details. Confirm, correct, or skip. Nothing happens without your say-so.
Send each volunteer a QR code or link. They download the free app and their PVG wallet is set up instantly — deadlines, reminders, everything.
Your dashboard tracks PVG status, training, references, incident logs, and document compliance. When audit day comes, PVG Pal auto-fills your checklist — 20 of 22 questions answered before you lift a pen.
No credit card · No commitment · 14 days free
See every volunteer's status at a glance. Traffic-light compliance by group — including PVG status, documents, references, and training. No more spreadsheets.
Every PVG application has ticking clocks — 14 days to complete the Disclosure Scotland link, 14 days to share the certificate, and now 5-year renewals. Miss one and the whole process restarts. PVG Pal tracks every deadline and nudges before time runs out.
Auto-populated from your volunteer data. Export as Excel or PDF. Ready for your inspection — governing body audit, or internal review.
Pre-loaded checklist with 20 of 22 questions auto-answered from your data. AI-generated policies, procedures, and references all feed in. Share a time-limited link with your auditor — they see evidence, not just tick boxes.
Photography, residentials, data sharing — send consent requests to parents via email, SMS, or WhatsApp. Full audit trail.
"Does our tea lady need a PVG?" "What about the parent who drives the minibus?" Plain-English answers to real questions, instantly.
Every volunteer carries their PVG details, deadlines, and share guide in their pocket. Plus a Need to Know safeguarding card — emergency contacts, key rules, and training status, always one tap away. Free forever.
Upload your existing register — spreadsheet, Word doc, even a PDF. Our AI reads it and sets up your volunteers automatically. Migration in minutes.
Never written a safeguarding policy? Answer 7 questions and our AI generates a professional, org-specific policy, incident procedure, or code of conduct. Download as PDF or Word, email to your governing body, push to volunteers for acknowledgement.
If something happens, record it properly. Secure, encrypted incident recording with full audit trail. Your auditor sees that a system exists — never the details.
Request references directly from PVG Pal. Referees receive a simple form, responses come back encrypted and stored. Dashboard shows who has references and who's missing them.
One tap generates a professional safeguarding report for your committee or board. Compliance summary, training status, upcoming renewals, incident counts — all from live data. Replaces 30 minutes of manual work.
Track volunteer supervision, safeguarding panel membership, and governance actions. Prove you're not just compliant — you're actively managing safeguarding.
Every volunteer carries a safeguarding summary in their pocket. Emergency contacts, key rules, training status — one tap in their wallet. AI-generated from your documents.
Here's what PVG Pal looks like for coordinators and volunteers.
Your entire volunteer team at a glance. See who's cleared, who's pending, and who needs a nudge — all from one screen. Compliance score, group breakdowns, and urgent actions front and centre.
Every volunteer carries their PVG details, deadlines, and linked organisations in their pocket. Free forever.
Deadline reminders, nudges from your coordinator, and clearance confirmations — all in one place. Nothing gets missed.
Other tools track PVG applications. PVG Pal runs your entire safeguarding operation.
Volunteer app is always free. Switch or cancel anytime.
